Romance Languages Travel Instructions

Faculty requesting departmental travel funding should complete the FY25 Travel survey (deadline Sept. 13, 2024) to receive an allocation. To know how much funding you are currently allocated for travel for FY25, email the Office Manager. Unallocated funds and funds not claimed for reimbursement within 60 days after travel will be returned to the pool. For additional travel funding requests from the remaining pool, email the Department Head. Faculty who plan on traveling internationally, must request Provost International Travel Funds. 

Graduate students should discuss travel funding for conferences with the Graduate Coordinator, as soon as an acceptance is received. If awarded funding from the Graduate School or another source you must submit a Travel Authorization and Expense Report.

Submit a Travel Authorization no later than 4 weeks prior to departure for international travel and two weeks prior for domestic trips: 

1. Follow the BSC Delegation Instructions and ensure the Franklin BSC team are listed as delegates to edit and submit Travel Authorizations as well as edit Expense Reports. 
2. Fill out and email the Travel Authorization Form. You’ll need to email this completed form to fcbsc-hum@uga.edu and they will do the TA in OneSource for you. Alternatively, you can do your own Travel Authorization directly in OneSource, if desired.
3. If you are presenting a paper, you must submit a copy of the email acceptance, or image of the program listing you as a speaker, when you submit your Travel Authority for approval by the Department Head.

Submit a completed Expense Report before, during, or after traveling: 

1. For assistance with expense reports, you can also email all receipts and travel information to the BSC team fcbsc-hum@uga.edu, and they can fill out the reports on your behalf. However, you will be responsible for submitting the final approval.